New legislation came into effect on 6th April 2020 that requires all agency workers to be given a Key Information Document (KID) before agreeing to work with an employment business – as part of Regulation 13A of the Conduct of Employment Agencies and Employment Businesses Regulations 2003.
The Churchill Knight development team has been working tirelessly to automate our KID process, and to make it as efficient as possible for our Recruitment Agency partners. We have been able to pioneer a system that allows recruiters to get an accurate KID sent to them immediately after completing a short online form – for both umbrella and limited company candidates. And, we’re proud to have had the system up and running for months already.
The feedback we have received has been fantastic, and we hope you can make the most of our automated KIDs.
About our Key Information Documents
If you’re seeking an umbrella or limited (PSC) Key Information Document, our automated online forms make the entire process as easy as possible. All you need to do is provide us with some basic information about your candidate and their assignment. Then, once you have clicked ‘Submit’, you will receive an email with the PDF KID attached. You can even choose whether or not you want the KID to be sent directly to your candidate.
Please allow up to 10 minutes for the KID to arrive and check your junk and spam folders if nothing arrives in your inbox. If you require further assistance, please contact us on 0808 2525533 or email firstname.lastname@example.org.
Umbrella Company – Key Information Documents
The Churchill Knight Umbrella Key Information Document form is available for you to complete here.
Our umbrella KIDs are innovative because they include more than just the basics. Once you have submitted the assignment information, our system will automatically make several sophisticated background calculations, giving you a KID that has accurately worked out what deductions will be made to your candidates pay*. These include Employees/Employers National Insurance Contributions, the Apprenticeship Levy, income tax, Holiday Pay, and our margin. The projected net take home pay is then clearly stated at the end.
Limited Company (PSC) – Key Information Documents
The Churchill Knight & Associated Ltd Key Information Document for personal service companies is available for you to complete here.
Our limited company KID system is exactly the same as our umbrella one – complete short form and the KID will be emailed to you immediately.
You will notice that a lot of information on the Limited Company KID is left blank. Don’t worry – this isn’t a mistake. There are many ways that a limited company contractor may decide to pay themselves. Therefore, we cannot speculate as to which method they’ll choose as every contractor’s circumstances will be different.
If your candidates would like to have a more detailed KID and a take home pay illustration based on their personal preferences, please ask them to give our friendly Consultants a call on 01707 871622 or ask them to complete the short form here.
Did you know we’re a member of the FCSA?
Churchill Knight (and all of our associated companies**) are FCSA accredited. We believe there is no better way to showcase our commitment to compliance within our industry.
To have obtained FCSA accreditation, all of our companies* have undergone a thorough assessment process and audit from independent accountancy and legal professionals. As a result, we have successfully proven that our internal processes are ethical and in line with HMRC rules and regulations.
With the introduction of the Criminal Finances Act (2017) and the Loan Charge (2019), it is imperative that recruitment agencies only engage with accountants and umbrella companies that are compliant. If a Recruitment Consultant accidentally facilitates tax avoidance or tax evasion (even if it was by mistake), the agency they work for could be held accountable and face severe punishment from HMRC.
Your agencies Preferred Supplier List (PSL) must be up to date and only include companies who are compliant. In the past, collating a reliable PSL has proven to be hard work, and very time-consuming. This is because agencies had been required to carry out their own audits to ensure they were happy each provider followed government guidelines. However, this is no longer the case.
Choosing an FCSA accredited accountant or umbrella company is the easy way to ensure you are referring your candidates to a dependable and reliable company. The FCSA has rigorously audited every business that it has accredited, and as a result, there is no better way to prove compliance than by achieving the coveted accreditation.
Referring your candidates
Referring your candidates to us is easy! Please give our friendly Agency Department a call on 0808 2525533, send an email to email@example.com, or complete our online Candidate Referral Form.
With over 20 years’ industry experience, Churchill Knight has helped over 20,000 contractors with their payroll. We have built valuable and lasting relationships with some of the UK’s leading recruitment organisations, and this is thanks to our ongoing commitment to compliance within our sector. We also do everything we can to help our partners and our automated KIDs is an excellent way to showcase our ongoing efforts to streamline the otherwise complicated process.
* These deductions are based on careful calculations that have been created to be as accurate as possible. However, the actual amount your candidates will take home is likely to vary slightly because we do not have their previous employment history (amount of tax paid, for example).
** Churchill Knight & Associates Ltd has earnt the prestigious FCSA accreditation, along with all our associated companies – Churchill Knight Umbrella, Bluebird Accountancy and Umbrella Company UK. You can see our official FCSA Directory Listing by clicking here.